Outgoing Office Coordinator up to $38K -

Location: San Diego
Posted on: October 26, 2024

Job Description:

Companies in San Diego are seeking a professional, personable, and friendly Office Coordinator to join their teams. These positions are considered critical to our clients' experience and count on the Receptionist to present a consistent and professional "first impression" to clients and visitors. Successful candidates will be passionate about providing excellent customer service, with superior phone and interpersonal skills. Companies offer competitive salaries, as well as a comprehensive benefits package and retirement plans. Job Responsibilities: ? Professionally answers all incoming calls, handling appropriately; maintains phone system and internal phone lists ? Greets clients and visitors in a professional, friendly, hospitable manner ? Maintains lobby and employee areas ?Periodic project work, including phone system updates ? Administrative/Finance support -Orders office supplies and replenish as required - Schedules appointments and meetings for clients and staff - Orders food and sets up for meetings for clients and staff - Monthly staff meeting preparation, setup and meeting minutes - Process Payroll- Word processing support for administrative staff, copying, faxing, filing and collating (varies) - Manages petty cash - Use tax tracking and reconciliation - Monitors fax and info email mailboxes for Firm -? Marketing support: - Special events coordination, including speaker series, external client events and employee events - Manages, updates and distributes company marketing materials (brochures) - Organizes client birthday, veterans day and holiday card mailings, including customized printing as needed - Manages, orders and distributes client and special gifts, as requested ?Facilities support: - Main contact and liaison for property manager; serves on emergency team - Main contact for most office vendors (water, office equipment and supplies, plants, mailing services, etc.) - Fixed assets inventory, tracking and annual physical audit - Monitors and reports on security and video systems ? Additional duties as assigned Qualifications & Requirements: ?Passionate about excellent client service 2-5 years previous experience as receptionist or similar front office role Exceptional phone and interpersonal skills Clear diction and knowledge of the English language, both written and verbal Proficiency with MS Office 2007, especially MS-Word and Excel High school diploma; college degree highly preferred Professional appearance History of exceptional punctuality and attendance

We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Laguna Niguel , Outgoing Office Coordinator up to $38K -, Administration, Clerical , San Diego, California